The Municipality of Hilversum uses your personal data in the performance of its tasks and obligations. You have the right to expect the Municipality of Hilversum to handle your data carefully and confidentially. This is laid down in the General Data Protection Regulation (GDPR) and in the GDPR Implementation Act (UAVG).
The rules of this legislation are further elaborated in our municipal privacy policy .
With this statement we inform you how we handle your personal data. Your options for exercising your rights with regard to personal data are also discussed. In the privacy statement of the Social Square you will find information specific to the Social Square.
The controller
The administrative bodies of the municipality are each responsible for the processing of personal data in accordance with the applicable privacy legislation. The administrative bodies of the municipality include the Mayor, the College of Mayors and Aldermen (Board of B&W), the Municipal Council and the Court of Audit.
Data Protection Officer
The Municipality of Hilversum has a Data Protection Officer (DPO). This is an internal supervisor of the data processing activities handled by us. If you wish to contact our DPO directly, please email fg@hilversum.nl.
Processing of personal data
The municipality of Hilversum has legal duties and obligations. In order to be able to perform those tasks and obligations, it is necessary to use personal data. For example, when you apply for proof of identity or move. We can also process your personal data for topics such as benefits, safety and care.
The municipality of Hilversum processes various types of personal data, in particular of residents and visitors of Hilversum. These are, for example, name, date of birth, place of birth, address details, contact details, financial details and citizen service number.
The municipality needs this personal data, for example:
- to carry out our public law tasks, such as assessing your application for benefits, building permit, parking permit or proof of identity or
- to handle your payment or
- to send a newsletter or
- to be able to call you if this is necessary to be able to carry out our services or
- to inform you about changes to our services and products or
- if you have a complaint or want to object or
- if we are legally obliged to do so, for example information that we need for your tax assessment.
It is also possible that we need special personal data and/or criminal data. This is, for example, data that can say something about your health, your political preferences, etc. We only do this if this is permitted by law.
Furthermore, we also process the personal data of all residents of Hilversum in accordance with the Personal Records Database Act (BRP). The data from the BRP are used in the performance of our (legally defined) tasks. You can find more information about this on the Central Government website. You can view which of your data is recorded in the BRP yourself on mijn overheid.
Retention of personal data
The Municipality of Hilversum does not retain your personal data for longer than is (legally) necessary for the purpose for which your data are used. In a number of cases, your data are retained for a longer period pursuant to the Archives Act.
Share with others
We may collaborate with organizations to perform our duties and responsibilities. This can be other government bodies, but sometimes also private parties. In certain cases, we share your personal data with those organizations.
We conclude an agreement with organizations that require your personal data on our behalf. As a result, we ensure the same level of security and confidentiality of your data.
Profiling and automated decision-making
It may be necessary for some tasks of the municipality to use profiles of people. The municipality of Hilversum is transparent about this, unless there are interests that oppose this. Automated decision making only takes place when an employee has reviewed the decision.
Security
The municipality of Hilversum takes appropriate measures to prevent misuse, loss, unauthorized access and other unwanted actions with personal data. We do this in accordance with the applicable government security standards, the Government Baseline Information Security (BIO). This is further elaborated in the municipal information security policy.
Rights
You have the right to view, correct or in certain cases have your personal data removed. You can request in writing. In any case, the municipality will respond to the request within 4 weeks. It is important that you can identify yourself and demonstrate that the data you want to view, correct or delete is yours. You are not allowed to view data of other persons.
Send a written request with a signature to:
Municipality of Hilversum
To Privacy Officer
Postbus 9900
1201 GM Hilversum
Contact
If, after reading this Privacy Statement, you still have questions about how we use your personal data, please contact the Privacy Officer via the contact form or call 14 035.
Of course, we are happy to assist you. If you have complaints about the processing of your personal data, you can file a complaint through the municipality's complaint handling procedure . If you are unable to resolve the matter with us, you also have the right to file a complaint with the Dutch Data Protection Authority.
