What do you need to know
Company information
The municipality of Hilversum does not exchange the personal data of the bodycams with other organizations. However, the judiciary and the police can request data if an Extraordinary Investigation Officer (BOA) reports violence. The personal data is not processed outside the European Economic Area (EEA). No profiles are used. There is no automated decision making.
Personal data that are registered:
- BOA numbers of BOAs of the municipality of Hilversum.
- Video sound recordings (faces, clothes, posture, behavior, voice), including day, date, time.
Retention periods
The bodycam is continuously on standby and records everything, but does not save the images by default. This is called pre-recording. When the record button is pressed by the BOA, the previous 60 seconds are recorded. After the bodycam returns to standby, the recording continues for 60 seconds. Only these images are saved. The BOA can no longer influence this. Before recording, the BOA first issues a warning.
After 28 days, the recorded images are deleted and destroyed. Unless there is an incident relating to the safety of a BOA. The images are then stored until the moment they are no longer necessary for the handling of the incident.
Security
The images are stored encrypted on the bodycam and cannot be viewed or deleted on site. After the service, the bodycam recordings are removed and uploaded to a secure environment. The security meets high requirements, such as those that apply to all comparable systems of the municipality of Hilversum.
Who can view the images
Only authorized municipal officials may view the recordings, and only if this aligns with the objective of enhancing the safety of the Special Enforcement Officers. Additionally, every party involved (the filmed citizen or enforcement officer) has the right to access their own personal data. All parties involved can submit an access request in accordance with the procedure on the page: Municipality of Hilversum Privacy Statement . It is not permitted to view data belonging to other persons; therefore, this data is anonymized.
Complaint
You have a complaint regarding the processing of your personal data using bodycams. Naturally, we are happy to assist you if you have complaints about the processing of your personal data. If you are unable to resolve the matter with us, you also have the right to file a complaint with the Dutch Data Protection Authority.
The Data Protection Officer (DPO) is an external supervisor of data processing within the Municipality of Hilversum. If you wish to contact the DPO directly, please email FG-Hilversum.
Goal
The purpose of processing personal data through the use of bodycams is to promote objective safety (by preventing and limiting the number and seriousness of incidents) and the (more subjective) sense of safety of Extraordinary Investigating Officers (BOAs). The municipality processes this personal data on the basis of the representation of its legitimate interests as an employer of the BOAs. As an employer, the municipality of Hilversum has a special responsibility for the safety and well-being of its employees when performing the assigned tasks.
